AGENDA: Town Meeting on 6/13/17


AGENDA

 TOWN OF DISNEY

322 WEST MAIN, DISNEY, OKLAHOMA

THE BOARD OF TRUSTEES FOR THE TOWN OF DISNEY WILL MEET IN REGULAR SESSION ON TUESDAY, JUNE 13, 2017, IMMEDIATELY FOLLOWING THE FIRE DEPARTMENT BOARD MEETING AT DISNEY TOWN HALL, LOCATED AT 322 WEST MAIN.

CALL TO ORDER 

SWEARING IN OF NEWLY ELECTED TRUSTEES

ROLL CALL

DECLARATION OF QUORUM

1.   Possible nomination/appointment of Trustee Position No. 3 vacated by Joel Graham.

2.   Swearing in of Trustee Position No. 3.

3.   Possible nomination/appointment to fill the expired position of Jane Standeford on the Planning/Zoning Commission.

Departmental Reports

4.   Hear Police Department report and possibly act on any requests or recommendations.

      a) Discussion and possible action on approving the purchase of a police vehicle.

      b) Discussion and possible action regarding quotes obtained for 5 mph speed limit signs for off-road vehicles.

      c) Discussion and possible action on removing equipment coverage for police vehicles from the OMAG insurance policy.

5.   Hear Mayor’s report.

Discuss and act on approving the following items:

6.   Approval of Consent Agenda:

      a) Minutes of Regular Session Meeting on May 9, 2017

      b) Financial Statement for May 2017

      c) Estimate of Needs

7.   Discussion and possible action to approve Purchase Orders.

8.   Discussion and possible action regarding a request to close Main Street on September 23, 2017, from 4:00 p.m. to 7:00 p.m. for the 5K Sunset Dam Run.

9.   Presentation by business owner Tommy Gordineer regarding business opportunities for Disney.

10.  Discussion and possible action regarding Tommy Gordineer’s business proposals.

11.  Discussion and possible action regarding the mayor handling personnel matters regarding termination and hiring.

12.  Discussion and possible action to approve creating a building and groundskeeper position for the Town of Disney.

13.  Discussion and possible action to approve creating a job description for the building and groundskeeper position.

14.  Discussion and possible action to fill the position of building and groundskeeper position.

15.  Discussion and possible action to approve the modified agreement with Outdoor Advertising Company.

16.  Discussion and possible action to approve the Engagement Letter from Johnny R. Ragsdale, CPA, PLLC, for FY-18.

17.  Discussion and possible action to approve Johnny R. Ragsdale’s accounting office preparing the FY-18 budget.

18.  Discussion and possible action on approving the Audit Engagement Letter with Ober & Littlefield to conduct the Town of Disney’s audit for the year ending June 30, 2017.

19.  Discussion and possible action to approve the OMAG Workers’ Compensation Plan renewal proposal for 2017-2018.

20.  Discussion and possible action to approve renewing the dispatching agreement with Mayes County Board of County Commissioners for July 1, 2017 through June 30, 2018.

21.  Discussion and possible to approve renewing the jail use agreement with Mayes County Board of County Commissioners for July 1, 2017 through June 30, 2018.

22.  Discussion and possible action to declare the Konica 7022 copier as surplus.

23.  Discussion and possible action to approve Mike Hopper as a volunteer to the Disney Revitalization Board.

24.  Discussion and possible action regarding the Cintas agreement and account.

25.  Discussion and possible action regarding those businesses that did not renew their business licenses for 2017-2018.

26.  Discussion and possible action on approving attendance of Mayor Chris Tuter and Trustee Shelly Martin at certified training for newly elected officials on June 15, 2017, at Tulsa Tech, Lemley Campus, in Tulsa, along with approving the Town of Disney to pay the registration fee and travel reimbursement.

27.  Discussion and possible action to approve new bids received for the project of removing limbs hanging over the Town Hall building and fire department garage.

28.  Discussion and possible action regarding lodging licenses issued by the county health department.

29.  Possible Executive Session, pursuant to the Oklahoma Meeting Act, for the purpose of discussion pertaining to the Town Attorney’s legal services and fees.

30.  Consider resuming regular session. No action taken during Executive Session.

31.  Possible action based on Executive Session concerning the Town Attorney’s legal services and fees.

32.  Old Business.

33.  Unforeseen Business.

34.  Hear, consider, and possible action on petitions from the Audience (3 minutes).

35.  Comments from the Board Members and Town Clerk.

        a) Information regarding certified training for newly elected officials

        b) Donation by Tommy Gordineer

        c) Application for Fresh Paint Days

36.  Approval of Adjournment.

Posted this 9th day of June, 2017, at 1:00 p.m., in compliance with the Open Meeting Act, 25 O.S. §322, of the State of Oklahoma.

ATTEST:

________________________________

Janice Sharp, Town Clerk

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