Meeting Minutes: Special Meeting on 6/19/17


TOWN OF DISNEY

322 WEST MAIN                                BOX 318                          DISNEY, OKLAHOMA

 

Special Meeting called to order by Mayor Chris Tuter at 11:14 a.m. on June 19, 2017, followed by the Pledge of Allegiance.

Answering roll call:  Mayor Tuter and Trustees Lisa Cookson, Norma Crockett, Shelly Martin, and Mark Despeaux.  Quorum was declared.  Police Chief Larry Sanders and Town Clerk Janice Sharp were present.  There were no visitors signed in.              

1.  Trustee Martin made a motion, with Mayor Tuter seconding the motion, in the updating of Parts 1, 2, and 3 of the Code of Ordinances to approve 1) on the Town Officials page, update the calendar date and the names of the Mayor, Trustees, and Town Clerk/Treasurer/Court Clerk; 2) on the Title page, correct the spelling of the word codified;3) on the Table of Contents page at Part 5, No. 5, correct the spelling of the word liquefied; 4) for Part 1, General Provisions, no changes of the standard State terminology; 5) for Part 2, Administration and Government, at Section 2-104, B, 1, strike the words “and the Town Treasurer”, at Section 2-105 and Section 2-305, add the verbiage that the digital reproduction fee is $5.00; and 6) for Part 3, Alcoholic Beverages, no changes at this time due to State changes and mandates. Voting:  Tuter, yes; Cookson, yes; Crockett, yes; Martin, yes; and Despeaux, yes.  Motion carried.

Note:  Town Clerk Sharp advised in the Town meeting held on July 11, 2017, that it had been researched and the professional liquefied petroleum gas association spells liquefied as it is already spelled on the Title Page for Part 5, Section 5, of the Code of Ordinances.

Updates:

Town Officials Page:

~  Update the current listing of the date, Mayor, Trustees, and Town Clerk/Treasurer/Court Clerk

Title Page:

~  Correct the spelling of codified in “Compiled and codifed codified by” on the Title page.

Table of Contents:

~  Correct the spelling of liquified at Part 5, Section 5, Liquefied liquified Petroleum Gas, of the Table of Contents.  (As noted above in the note for Item 1, this correction should be stricken, as liquefied is the correct spelling.)

(No changes were made to Part 1, General Provisions.)

Part 2, Administration and Government:

~  Strike the words “and the Town Treasurer” at Section 2-104, Town Elections, B., 1, to read, “At the next general election on the first Tuesday in April, two years later, Trustees One, Three (3) and Five (5) and the Town Treasurer are elected for terms of four (4) years.”

~   Add the verbiage “and $5.00 for digital reproduction” at Section 2-105, Town Clerk Appointment, Duties, Ed. Note, Page 2-4, to read “Fee for photo reproduction is $.25 per page; $2.50 for cassette tape reproduction; and $5.00 for digital reproduction.”

~   Add the verbiage “and digital reproduction at $5.00” at Section 2-305, Procedures Regarding Both Inspection and Copying of Open Public Records, Ed. Note, Page 2-11, to read, “Town board has set fee for photo reproduction at $.25 per page; cassette tape reproduction at $2.50; and digital reproduction at $5.00.”

(No changes were made to Part 3, Alcoholic Beverages.)

2.  Discussion began on Agenda Item 2, discussion and possible action on approving the purchase of a police vehicle.

Mayor Tuter made a motion, with Trustee Cookson seconding the motion, to recess at 12:17 p.m. in order to gather additional information for making a decision on the purchase of a police vehicle.  Voting:  Tuter, yes; Cookson, yes; Crockett yes; Martin, yes; and Despeaux, yes.  Motion carried.

Trustee Martin made a motion, with Trustee Crockett seconding the motion, to reconvene the Special session at 12:45 p.m.  Voting:  Tuter, yes; Cookson, yes; Crockett, yes; Martin, yes; and Despeaux, yes.  Motion carried.

Mayor Tuter made a motion, with Trustee Cookson seconding the motion, to suspend the discussion at 1:00 p.m. on the action of approving the purchase of a police vehicle until further information is obtained today, proceed to Item 3, and return to Item 2 when the information is provided.  Voting:  Tuter, yes; Cookson, yes; Crockett, yes; Martin, yes; and Despeaux, yes.  Motion carried.

3.  Trustee Martin made a motion, with Trustee Cookson seconding the motion, to decline from donating to the Annual Cliff Elliott Fireworks Show and to provide Judy Barger of Grand Lake Fireworks the information supporting the decision, and to open up communication in future years, working in conjunction in a more state-mandated manner. Voting:  Tuter, yes; Cookson, yes; Crockett, yes; Martin, yes; and Despeaux, yes.  Motion carried.

The decision to decline from donating was based on paragraph B, 1, of Article 10, Section 14, of the Oklahoma Constitution

B.  Basically this prohibits gifts or donations of public funds directly by the payment of money or providing free rent, utilities or other services, or indirectly by lending public equipment or public employees when the primary benefit goes to a private corporation, association or individual

1.  This includes donations to charities, civic or youth groups, senior citizens’ centers or programs, chamber of commerce, little league baseball or other youth sports organizations or any other private organization, whether profit or nonprofit.

Other information provided was that in order for the Town of Disney to make a donation to the fireworks show using town funds, a contract would have to be entered into between the Town of Disney and Grand Lake Fireworks and the fireworks show would have to be labeled as the Town of Disney fireworks show.  

It was announced that Board members could make individual donations to the Annual Cliff Elliott Fireworks Show, using the Board members’ personal funds.

2.  Returned to Agenda Item 2 at 1:07 p.m. on the discussion and possible action to approve the purchase of a police vehicle.

Mayor Tuter made a motion, with Trustee Martin seconding the motion, to purchase the 2015  Ford Interceptor SUV, white in color, with the trade-in of the stripped 2006 Ford Expedition, on a 60-month lease term with Oklahoma State Bank.  Voting:  Tuter, yes; Cookson, yes; Crockett, yes; Martin, yes; and Despeaux, yes.  Motion carried.

Price of the vehicle is $18,500.

Police Chief Sanders reported that the vehicle has a regular title and the odometer reading is 59,537.

The lease amount is to include the addition of the equipment (T&R Emergency Lighting quote) for $2,916.70; $300 for a center cage; and $300 for door decals.  Total amount of additional equipment to be added to the lease amount is $3,516.70

The total lease amount will be $22,017.

Bryant Vail with Oklahoma State Bank called during the Special Meeting and spoke with Mayor Tuter regarding the purchase of this vehicle. 

Oklahoma Municipal Insurance Group (OMAG) provided an insurance quote for a 2015 Ford Inceptor SUV:  liability, comprehensive with $500.00 deductible, and collision with $500.00 deductible, for $165.00 annually.

The Board did not approve the warranty quote:  3 years, 36,000 miles, covers everything, complete drive line, engine transmission, front and rear ends, except wearable parts, hoses, belts, and shocks, for $1300.00.

4.  Mayor Tuter made a motion, with Trustee Martin seconding the motion, to adjourn the meeting at 1:22 p.m. Voting:  Tuter, yes; Cookson, yes; Crockett, yes; Martin, yes; and Despeaux, yes.  Motion carried.

ATTEST:

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Janice Sharp, Town Clerk

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