Meeting Minutes: Town Meeting on 3/14/17


TOWN OF DISNEY

322 WEST MAIN                                BOX 318                             DISNEY, OKLAHOMA

 

Meeting called to order by Mayor Chris Tuter at 7:15 p.m. on March 14, 2017.

Answering roll call:  Mayor Chris Tuter and Trustees Lisa Cookson, Norma Crockett, and Shelly Martin.  Trustee Jane Standeford was absent.  Quorum was declared.  Town Attorney Harlan Pinkerton, Jr., and Town Clerk Janice Sharp were present.  Police Chief Larry Sanders arrived later in the meeting.  Visitors signed in to speak were Russ Hogan, Alvin Johnson, and Steve Casey.                                                                                            

1.   An oral report of the Police Department’s activities for February 2017 was set aside until later in the meeting, due to the absence of Chief Sanders when the agenda item was called. A written report was provided for the Board members in their meeting packets.

      a) The tabled discussion and possible action regarding the purchase of a police vehicle and accompanying equipment for the vehicle were set aside until later in the meeting, due to the absence of Chief Sanders when the agenda item was called.

2.   Mayor’s Report. Mayor Tuter stated that Agenda Items 10, 15, 16, and 17 would be audience participation items.

3.   Chris made a motion, with Shelly seconding the motion, to approve the Consent Agenda.  Voting:  Chris, yes; Lisa, yes; Norma, yes; and Shelly, yes.  Motion carried.

4.   Shelly made a motion, with Lisa seconding the motion, to approve the Purchase Orders.  Voting:  Chris, yes; Lisa, yes; Norma, yes; and Shelly, yes.  Motion carried.

5.   Shelly made a motion, with Norma seconding the motion, to continue the tabled discussion and possible action regarding the lease agreement and renewal pertaining to the All-American billboard located on town property, pending a response from Town Attorney Harlan Pinkerton’s letter, dated March 13, 2017, to Outdoor Advertising Company.

      Mayor Tuter presented a copy of the letter and reported that he had contacted Town Attorney Pinkerton and requested him to send a letter to Outdoor Advertising Company regarding the contract between Outdoor Advertising Company and the Town of Disney concerning the rental of town property where the billboard is located.  It was reported that Board members had reviewed the contract and a modification noted in the contract, and a letter was warranted regarding concerns.  Voting:  Chris, yes; Lisa, yes; Norma, yes; and Shelly, yes.  Motion carried.

6.   Chris made a motion, with Lisa seconding the motion, to accept Two Mom’s Campground’s sealed bid of $300 and Russ Hogan’s oral bid of $100 for lease of the 4 x 8 sign located on Town property, with Shelly Martin choosing the top position on the sign and Mr. Hogan choosing the bottom position, both choosing the side facing the dam, with the lease to be effective from March 15, 2017, to March 15, 2018, with optional renewal to be paid on March 15, based on the bid process, and the highest bidder receiving the first choice. Mrs. Martin recused herself from this vote, due to her company (Two Mom’s Campground) placing a bid.  Voting:  Chris, yes; Lisa, yes; and Norma, yes.  Motion carried.

7.   Shelly made a motion, with Lisa seconding the motion, to continue the discussion and possible action of selling the cell tower contract, pending receiving offers from SBA Network Services and Landmark Dividend for consideration. Voting:  Chris, yes; Lisa, yes; Norma, yes; and Shelly, yes.  Motion carried.

8.   Lisa made a motion, with Shelly seconding the motion, to approve the purchase of two 4’ x 6’ signs [Welcome to Disney Island (front side) and Thanks for Visiting (back side)] from Hiseley Customs. Voting:  Chris, yes; Lisa, yes; Norma, yes; and Shelly, yes.  Motion carried.

      Shelly stated that she and husband John will donate 4 x 4 treated wooden posts to mount the signs.  Mayor Tuter stated that any other costs, such as the concrete to set the wooden posts, will be covered by individuals.

9.   Chris made a motion, with Shelly seconding the motion, to vacate / dismiss the tabled discussion and possible action to approve the Consent to Sublease Agreement. Voting:  Chris, yes; Lisa, yes; Norma, yes; and Shelly, yes.  Motion carried.

Audience Participation Item, Item 10

10.  Lisa made a motion, with Chris seconding the motion, to vacate the tabled discussion and possible action regarding shipping containers and rules and regulations. Voting: Chris, yes; Lisa, yes; Norma, yes; and Shelly, yes.  Motion carried.

11.  Shelly made a motion, with Lisa seconding the motion, to rescind the motion to amend Ordinance 2017-02. Voting: Chris, yes; Lisa, yes; Norma, yes; and Shelly, yes.  Motion carried.

12.  No action taken as to the emergency clause for Ordinance 2017-02.

13.  Shelly made a motion, with Lisa seconding the motion, to approve charging $5.00 for a Public Record Request for an audio recording reproduced by the Town Clerk and the person requesting the recording will provide the electronic device. Voting: Chris, no; Lisa, yes; Norma, no; and Shelly, yes.  Motion failed.

       Chris made a motion to approve 25 cents a page equivalent to a paper copy, for both fire department and town Meeting Minutes.

       Chris amended his motion to include $10 if the Town provides the electronic device.

       Chris rescinded his motion.

14.  Chris made a motion, with Shelly seconding the motion, to approve notices of Request for Bid to be posted and bids accepted for lawn service to upkeep Town property.  Voting:  Chris, yes; Lisa, yes; Norma, yes; and Shelly, yes.  Motion carried.

       It was discussed to post the Request for Bids at Town Hall, on the Town’s website, and with the Grand Times on Grand Lake paper. 

Audience Participation Items, Items 15-17

15.  Shelly made a motion, with Chris seconding the motion, to approve tabling the purchase of a copier in order to test one of the copiers proposed, obtain bids on comparable copiers and prices, and obtain information on leasing a copier and the cost of toner, with the intent to address this issue at the Special Meeting planned before the next regular session Town Meeting. Voting:  Chris, yes; Lisa, yes; Norma, yes; and Shelly, yes.  Motion carried.

16.  No action taken as to the discussion and possible action and/or update regarding BMR 2017. Activities to occur before and after the opening of the Big Meat Run were discussed.

17.  Chris made a motion, with Lisa seconding the motion, to approve rejoining South Grand Lake Area Chamber of Commerce. Voting: Chris, yes; Lisa, yes; Norma, yes; and Shelly, yes.  Motion carried.

18.  Old Business. No discussion.

19.  Unforeseen Business. No discussion.

       At this time, the police report for February 2017 was given by Chief Sanders, reporting 19 calls received, 0 accidents worked, 14 citations issued, 6 arrests made, 0 burglaries reported, 0 larcenies reported, 5 agencies assisted, 3 agencies assisted Disney Police Department, 1 motorist assisted, 4 hours spent in city court, 40 hours spent in training, 185 hours worked by Police Chief Sanders, 164 hours worked by Reserve Officers, 0 vehicles impounded, 1 storm watch conducted, 0 clean properties worked, and the approximate mileage logged in February 2017 for Unit 1 was 2,259 miles, Unit 2 was 391 miles, Unit 3 was 814 miles, Unit 4 was 54  miles, and Unit 5 was 0 miles.  Police Chief Sanders reported serving 2 district warrants and 4 city warrants in February 2017.

       At this time, Agenda Item 1a) was discussed.

      Shelly made a motion, with Norma seconding the motion, to vacate the possible action to purchase a police vehicle at this time.  Voting:  Chris, yes; Lisa, yes; Norma, yes; and Shelly, yes.  Motion carried.

20. Hear, consider, and possible action on petitions from the Audience (3 minutes). Alvin Johnson had signed up to speak. His presentation pertained to his concerns regarding public nuisance cases and the complaint filing process.  Mr. Johnson was interested in finding additional ways to provide help to those in need in town.

      Russ Hogan and Steve Casey had signed in to speak but both were not in attendance when this agenda item was called.

21.  Comments from the Board Members and Town Clerk.

22. Chris made a motion, with Shelly seconding the motion, to adjourn the meeting at 10:08 p.m. Voting: Chris, yes; Lisa, yes; Norma, yes; and Shelly, yes.  Motion carried.

ATTEST:

 

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Janice Sharp, Town Clerk

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