Meeting Minutes: Town Meeting on 5/9/17


TOWN OF DISNEY

322 WEST MAIN                                BOX 318                             DISNEY, OKLAHOMA

Meeting called to order by Mayor Chris Tuter at 7:10 p.m. on May 9, 2017.

Answering roll call:  Mayor Chris Tuter and Trustees Lisa Cookson, Norma Crockett, and Shelly Martin.  Trustee Joel Graham was not present.  Quorum was declared.  Police Chief Larry Sanders and Town Clerk Janice Sharp were present.  Visitor signed in was Jim Brown.  Visitors signed in to speak were Michael Hopper and Chris Ellen Rogers.      

1.    Lisa made a motion, with Norma seconding the motion, to nominate and elect Chris Tuter as the mayor of the Town of Disney. Voting:  Chris, yes; Lisa, yes; Norma, yes; and Shelly, yes.  Motion carried

Chris Ellen Rogers, the judge for Disney Municipal Court and an officer of the Court in the State of Oklahoma, swore in Chris Tuter as the mayor of the Town of Disney. 

Mayor Tuter advised earlier in the Fire Department meeting on this date that Joel Graham, via e-mail message, had resigned his position as Trustee No. 3 and that all remaining trustees had been sworn in previously as they were incumbent members of the Board of Trustees.

Chris made a motion, with Shelly seconding the motion, to suspend the Town Meeting at this time and return to the Fire Department agenda. 

The Town meeting resumed at 7:20 p.m.             

Shelly made a motion, with Chris seconding the motion, to accept the resignation of Joel Graham as Trustee Position 3.  Voting:  Chris, yes; Lisa, yes; Norma, yes; and Shelly, yes.  Motion carried.  [Title 11, Oklahoma Statutes, Section 8-112, states, “Acceptance by the governing body shall not be required for the resignation to be effective.”]

2.    Police report for April 2017 was given by Police Chief Larry Sanders, reporting 25 calls received, 0 accidents worked, 57 city and 4 district citations issued, 8 city and 3 district arrests made, 0 burglaries reported, 2 larcenies reported, 7 agencies assisted, 4 agencies assisted Disney Police Department, 2 motorists assisted, 4 hours spent in city court, 8 hours spent in training (4 hours of CLEET and 4 hours of storm spotters class), 395 hours worked by Police Chief Sanders, 34 hours worked by Reserve Officers, 3 vehicles impounded, 2 storm watches conducted, 0 clean properties worked, and the approximate mileage logged in April 2017 for Unit 1 was 718 miles, Unit 2 was 264 miles, Unit 3 was 686 miles, Unit 4 was 248 miles, and Unit 5 was 1,066 miles. Police Chief Sanders also reported working the Dam Run (Langley), serving 1 district and 3 town warrants, participating in the BMR cleanup, working the Spring Extravaganza event, and having the radars tested, which all are in calibration.

a)   Shelly made a motion, with Chris seconding the motion, to approve the attendance of Police Chief Sanders in the Police Chief School training in Oklahoma City on October 3 through October 8, 2017.  Voting:  Chris, yes; Lisa, yes; Norma, yes; and Shelly, yes.  Motion carried.

(CORRECTION:  The correct dates of the Police Chief Administrative & Command Staff Training are October 23 through October 27, 2017.  Reportedly, Police Chief Sanders gave the dates for the training that took place in 2016.)

Police Chief Sanders advised that in 2006, Police Chief training became mandatory, but that in 2004, he had been grandfathered in, and therefore, he had not had the opportunity to attend the training.  He explained that this year he had received two grants, one from Cherokee Nation and the other from Oklahoma Municipal Assurance Group (OMAG), and from those funds, the expenses incurred for the training could be paid.  Police Chief Sanders also advised that Mayes County law enforcement and Disney Reserve Officers would provide coverage in his absence while attending the training.

3.    Mayor’s Report. None.

4.    Approval of Consent Agenda.

a)   Shelly made a motion, with Chris seconding the motion, to approve the Minutes of the Regular Session Meeting held on April 11, 2017.  Voting:  Chris, yes; Lisa, yes; Norma, yes; and Shelly, yes.  Motion carried.

Mayor Tuter advised that on Item 7 of the Meeting Minutes, the Town was awaiting paperwork from Outdoor Advertising Company.

b)   Shelly made a motion, with Lisa seconding the motion, to approve the Financial Statement for April 2017.  Voting:  Chris, yes; Lisa, yes; Norma, yes; and Shelly, yes.  Motion carried.

c)   Chris made a motion, with Shelly seconding the motion, to approve the Estimate of Needs.  Voting:  Chris, yes; Lisa, yes; Norma, yes; and Shelly, yes.  Motion carried.

5.    Shelly made a motion, with Lisa seconding the motion, to approve the Purchase Orders.

Voting:  Chris, yes; Lisa, yes; Norma, yes; and Shelly, yes.  Motion carried.

6.    Shelly made a motion, with Chris seconding the motion, to table the discussion of a review of agreement of legal services until after Item 7. Voting:  Chris, yes; Lisa, yes; Norma, yes; and Shelly, yes.  Motion carried.

Town Clerk Sharp advised that the Town did not have a contract with the town attorney and that his legal services to the Town were paid on an hourly basis.  It was also discussed that the Town did not have a contract with the town attorney for court services, and for those services, he was paid a flat fee.

7.    Norma made a motion to move Item 7, Possible Executive Session, pursuant to the Oklahoma Meeting Act, for the purpose of discussion pertaining to personnel reviews, to Item 17.

The motion was rescinded.

Norma made a motion, with Chris seconding the motion, to move Item 7 to the position after Item 13.  Voting:  Chris, yes; Lisa, yes; Norma, yes; and Shelly, yes.  Motion carried.

8.    Town Clerk Sharp advised that the bank accounts for the Disney Revitalization and Disney Christmas Projects had been set up at First Bank & Trust.

Trustee Martin verified from bank account information provided by the Town Clerk that a $500 donation from John and Edie Sumner had been deposited into the Disney Revitalization Project account and a $50 donation from Norma Crockett (return of her trustee fees for March & April 2017) and a $103.10 donation from the second jar that had been placed at Chezzie’s earmarked for Christmas lights, for a total $153.10, had been deposited into the Disney Christmas Project.

9.    Lisa made a motion, with Chris seconding the motion, to designate and approve Mayor Chris Tuter, Trustee Norma Crockett, and Town Clerk Janice Sharp as those who are authorized to sign the checks for the Disney Revitalization Project and the Disney Christmas Project bank accounts at First Bank & Trust. Voting:  Chris, yes; Lisa, yes; Norma, yes; and Shelly, yes.  Motion carried.

10.   Chris made a motion to dismiss any offers from SBA and to drop the tower lease discussion at this time.

Chris withdrew his motion.

Chris made a motion to accept the $124,000 from SBA and to accept its offer.  Motion failed.

Shelly made a motion, with Chris seconding the motion, to continue the discussion at an unspecified date until additional information can be garnered.  Voting:  Chris, yes; Lisa, yes; Norma, yes; and Shelly, yes.  Motion carried.

Trustee Martin advised that she did have any information on investment plans at this time.

11.   Shelly made a motion, with Lisa seconding the motion, not to take any action at this time regarding bids submitted for the removal of limbs hanging over the Town Hall building. Voting: Chris, yes; Lisa, yes; Norma, yes; and Shelly, yes.  Motion carried.

Two sealed bids were received for the limb removal project, one from Darrell Moore with Professional Tree Service and the other from Wayne Moore and Wayne Ponder with Wayne & Wayne Tree Service.  Both bids were reviewed by the Board.

12.   Norma made a motion, with Lisa seconding the motion, to set a Special Meeting for Monday, June 19, at 11:00 a.m. to work on/update the first three sections (Parts 1-3) of the Code of Ordinances for the Town of Disney. Voting: Chris, yes; Lisa, yes; Norma, yes; and Shelly, yes.  Motion carried.

The three parts selected to work on were Part 1, General Provisions; Part 2, Administration & Government; and Part 3, Alcoholic Beverages.  Discussion included the suggestion of having a luncheon meeting.  Notices to the community are to be posted at Town Hall, the post office, and on the Town’s website, and anyone in the community wanting to make suggestions of changes to these sections must provide the changes in writing to the Town Clerk prior to the Special Meeting.

13.   Shelly made a motion, with Chris seconding the motion, to accept the monies received from Dusty Wood, for a total of $2,370. Voting: Chris, yes; Lisa, yes; Norma, yes; and Shelly, yes.  Motion carried.

Mayor Tuter presented two cashier checks and two personal checks, totaling $2,370.  The checks represented donations collected and held by Dusty Wood.  Trustee Crockett reported that it was her understanding the total amount was to be divided equally and deposited into the Disney Revitalization Project and Disney Christmas Project.  Mayor Tuter reported that Dusty Wood had advised that this total amount of $2,370 included any and all funds owed to the Town of Disney from donations handled through Copperwood Lodge/Dusty Woody.  Reportedly, donations were received from a 50/50 Raffle during Roctoberfest 2016, a collection jar set out at Chezzie’s convenience store, a Poker Run during BMR 2017, Grand Lake Off-Road, and Dick Lane’s Marine and Powersports,

A motion was made and a vote passed to move Item 7, Possible Executive Session, pursuant to the Oklahoma Meeting Act, for the purpose of discussion pertaining to personnel reviews, to this position.

Shelly made a motion, with Lisa seconding the motion, to move into Executive Session at 8:50 p.m.  Voting:  Chris, yes; Lisa, yes; Norma, yes; and Shelly, yes.  Motion carried.

Shelly made a motion, with Lisa seconding the motion, to resume regular session at 9:58 p.m.  Voting:  Chris, yes; Lisa, yes; Norma, yes; and Shelly, yes.  Motion carried.

Trustee Martin announced that the maintenance person is relieved of his position with the Town of Disney, effective immediately, and that the Board will discuss with the town attorney a flat fee contract for appearances at council meetings and an hourly rate for requested services.

14.   Old Business. The Board asked Police Chief Sanders to obtain quotes for 10 to 12 signs denoting 5 mph speed limit.

15.   Unforeseen Business. Trustee Joel Graham’s resignation from the Board and the Board’s acceptance of his resignation.

16.   Hear, consider, and possible action on petitions from the Audience (3 minutes). Michael Hopper inquired about the Disney Revitalization Project. Chris Ellen Rogers was not present in the meeting when this agenda item was announced.

17.   Comments from the Board Members and Town Clerk. The Town Clerk advised the Board members of the Oklahoma Municipal League’s training in June 2017 for newly elected officials.

18.   Chris made a motion, with Shelly seconding the motion, to adjourn the meeting, at 10:15 p.m. Chris, yes; Lisa, yes; Norma, yes; and Shelly, yes. Motion carried

ATTEST:

 

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Janice Sharp, Town Clerk

 

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