Meeting Minutes: Town Meeting on 7/11/17


TOWN OF DISNEY

322 WEST MAIN          BOX 318          DISNEY, OKLAHOMA

Meeting called to order by Mayor Chris Tuter at 7:13 p.m. on July 11, 2017.

(The Pledge of Allegiance was recited in the Fire Department meeting prior to this meeting.)

Answering roll call:  Mayor Chris Tuter and Trustees Shelly Martin and Mark Despeaux.  Trustees Norma Crockett and Lisa Cookson were absent.  Quorum was declared.  Police Chief Larry Sanders and Town Clerk Janice Sharp were present.  Visitors signed in were Russ Hogan and Pam Despeaux.  Those same visitors were signed in to speak.   

1.   Police report for June 2017 was given by Police Chief Larry Sanders, reporting 28 calls received, 1 accident worked, 40 city citations issued, 3 city arrests made, 1 burglary reported, 2 larcenies reported, 13 agencies assisted, 9 agencies assisted Disney Police Department, 2 motorists assisted, 4 hours spent in city court, 0 hours spent in training, 335 hours worked by Police Chief Sanders, 83 hours worked by Reserve Officers, 4 vehicles impounded, 6 storm watches conducted, 0 clean properties worked, and the approximate mileage logged in June 2017 for Unit 1 (Dodge pickup) was 1,008 miles, Unit 2 (white Ford Crown Victoria) was 141 miles, Unit 3 (2009 Ford Expedition) was 173 miles, Unit 4 (black Ford 500 sedan) was 292 miles, and Unit 5 (black Mercury) was 1,610 miles.

During discussion, Chief Sanders corrected his report, stating that the two larcenies he reported in his June report were larcenies that occurred in July 2017.  Chief Sanders reported that the accident worked involved a driver of one vehicle rear-ending another vehicle.

a)   Trustee Martin made a motion, with Trustee Despeaux seconding the motion, to approve salvaging at zero amount the 2006 Ford 5SE, VIN 1FAFP231X6G179790. Voting:  Tuter, yes; Martin, yes; and Despeaux, yes.  Motion carried.

b)   Trustee Martin made a motion, with Trustee Despeaux seconding the motion, to accept the transfer of a 2009 Ford Expedition from the Board of County Commissioners of Mayes County to the Disney Police Department. Voting:  Tuter, yes; Martin, yes; and Despeaux, yes.  Motion carried.

Mayes County Resolution No. 17-64, A Resolution Approving Transfer of Surplus Property to Disney Police Department, Section 3, states, “Upon such time that the Disney Police Department declares said vehicle to be surplus, its governing body shall give written notice to the Mayes County BOCC [Board of County Commissioners (emphasis added)] of its intent to transfer such property back to the County.  The Mayes County BOCC shall have up to fifteen (15) days from the date of receipt of such notice to either accept or reject the property.  Disney Police Department shall transfer said vehicle back to Mayes County ONLY if the Mayes County BOCC agrees to accept the vehicle or fails to respond within the fifteen (15) days.”

c)   Trustee Martin made a motion, with Trustee Despeaux seconding the motion, to approve Larry Sanders in a temporary position of maintaining the maintenance around Disney that is needed at $10 per hour at 8 hours a week until that position can be filled. Voting:  Tuter, yes; Martin, yes; and Despeaux, yes.  Motion carried. 

2.   Mayor’s Report. Mayor Tuter reported that the trees limbs had been trimmed away from the Town Hall building.

Discussion:  Russ Hogan asked if the cottonwood tree would be taken down.  It was discussed briefly and a comment made that it would be looked into, as the tree was leaning toward an electric line. 

3.   Approval of Consent Agenda.

a)   Mayor Tuter made a motion, with Trustee Martin seconding the motion, to approve the Minutes of the Regular Session Meeting held on June 13, 2017. Voting:  Tuter, yes; Martin, yes; and Despeaux, yes.  Motion carried.

Discussion:  Item 4 was discussed briefly as to whether or not the 5 mph speed limit signs for off-road vehicles needed to be reflective, as reflective lettering on the signs were more costly.

b)   Trustee Martin made a motion, with Mayor Tuter seconding the motion, to approve the Minutes of the Special Meeting held on June 19, 2017. Voting:  Tuter, yes; Martin, yes; and Despeaux, yes.  Motion carried.

Discussion:  Town Clerk Sharp advised regarding the updating of Parts 1, 2, and 3 of the Code of Ordinances, that the Trustees had voted to correct the spelling of liquefied on the Title Page for Part 5, Section 5, of the Code of Ordinances, to the spelling liquified but that it had been researched and found that the professional liquefied petroleum gas association spells it as liquefied.

c)   Trustee Martin made a motion, with Trustee Despeaux seconding the motion, to approve the financial statement for June 2017. Voting:  Tuter, yes; Martin, yes; and Despeaux, yes.  Motion carried.

d)   Mayor Tuter made a motion, with Trustee Martin seconding the motion, to approve the Estimate of Needs. Voting:  Tuter, yes; Martin, yes; and Despeaux, yes.  Motion carried.

4.   Mayor Tuter made a motion, with Trustee Despeaux seconding the motion, to approve the Purchase Orders. Voting:  Tuter, yes; Martin, yes; and Despeaux, yes.  Motion carried.

5.   Mayor Tuter made a motion, with Trustee Martin seconding the motion, to approve tabling the presentation by Johnny Ragsdale, CPA, PLLC, on Estimate of Needs FY-2018, followed by discussion and possible action. Voting:  Tuter, yes; Martin, yes; and Despeaux, yes.  Motion carried.

Mr. Ragsdale was not present at the meeting.

6.   Mayor Tuter made a motion, with Trustee Despeaux seconding the motion, to table until the September 2017 agenda the possible nomination/appointment to fill the expired position of Jane Standeford on the Planning/Zoning Commission. Voting:  Tuter, yes; Martin, yes; and Despeaux, yes.  Motion carried.

7.   Trustee Martin made a motion, with Trustee Despeaux seconding the motion, to approve accepting the services by the Emergency Management Service for September 1, 2017, to September 1, 2018. Voting:  Tuter, yes; Martin, yes; and Despeaux, yes.  Motion carried.

8.   Trustee Martin made a motion, with Trustee Despeaux seconding the motion, to approve and enter into the Detention System Agreement with the Board of County Commissioners of Craig County, Oklahoma. Voting:  Tuter, yes; Martin, yes; and Despeaux, yes.  Motion carried.

9.   Trustee Martin made a motion, with Mayor Tuter seconding the motion, to approve applying the Escrow Credit to reduce the 2017-2018 premium for renewal of participation in the OMAG Workers’ Compensation Plan. Voting:  Tuter, yes; Martin, yes; and Despeaux, yes.  Motion carried.

10.  Mayor Tuter made a motion, with Trustee Martin seconding the motion, to approve implementing the Monthly Vehicle Maintenance Checklist on each vehicle, addressing problems (repairs of the vehicles) on a priority basis of safety and necessity, and implementing the Policy for Police Vehicles Maintenance, based on the Vehicle Service Schedule attached, as a guideline. Voting: Tuter, yes; Martin, yes; and Despeaux, yes.  Motion carried.

Discussion:  Police Chief Sanders was directed to purchase fire extinguishers and first aid kits for each police vehicle.  Trustee Martin suggested that Police Chief Sanders note in his reports any repairs that are needed on the vehicles, in order to bring the repairs to the attention of the Trustees.  Normal standard maintenance, e.g., replacement of a light bulb, can be handled by the police department.

Note:  The Monthly Vehicle Maintenance Checklist (a form) and the Vehicle Service Schedule, Policy for Police Vehicles Maintenance, are newly developed instruments.

11.  Mayor Tuter made a motion, with Trustee Despeaux seconding the motion, approving to accept Dusty Wood’s offer to help rectify the water runoff from his property, with Mayor Tuter requesting of Mr. Wood that it be within the next 30 days, and if that does not happen, the Board of Trustees will consider re-addressing the problem from a legal standpoint. Voting: Tuter, yes; Martin, yes; and Despeaux, yes.  Motion carried

12.  Mayor Tuter made a motion, with Trustee Martin seconding the motion, to table the discussion and possible action regarding the Cintas agreement and account. Voting: Tuter, yes; Martin, yes; and Despeaux, yes.  Motion carried.

13.  Mayor Tuter made a motion, with Trustee Martin seconding the motion, to approve the issuance of a citation by Police Chief Sanders to those business owners who have not obtained a business license to operate in the Town of Disney for 2017-2018 if they have not responded in fifteen (15) days from July 12, 2017. Voting: Tuter, yes; Martin, yes; and Despeaux, yes.  Motion carried.

14.  Trustee Martin made a motion, with Mayor Tuter seconding the motion, to approve the purchase of LED lights for the Christmas train, to be paid from the Disney Christmas Project account. Voting: Tuter, yes; Martin, yes; and Despeaux, yes.  Motion carried.

15.  Hear, consider, and possible action on petitions from the Audience (3 minutes). Visitor Pam Despeaux spoke regarding the importance of the Town of Disney continuing to enforce the public nuisance ordinances and updating the ordinances governing public nuisances in a timely manner.

16.  Mayor Tuter made a motion, with Trustee Martin seconding the motion, to go into Executive Session at 9:20 p.m. to discuss the filling of the building and groundskeeper position. Voting: Tuter, yes; Martin, yes; and Despeaux, yes.  Motion carried.

17.  Mayor Tuter made a motion, with Trustee Martin seconding the motion, to return to Regular Session at 9:37 p.m. No action was taken during Executive Session. Voting:  Tuter, yes; Martin, yes; and Despeaux, yes.  Motion carried.

18.  Mayor Tuter made a motion, with Trustee Martin seconding the motion, to approve not hiring the sole applicant at this time and to more aggressively advertise in newspapers to fill the position. Voting:  Tuter, yes; Martin, yes; and Despeaux, yes.  Motion carried.

19.  Old Business. None.

20.  Unforeseen Business. None.

21.  Comments from the Board Members and Town Clerk. None.

22.  Mayor Tuter made a motion, with Trustee Martin seconding the motion, to adjourn the meeting at 9:42 p.m. Voting: Tuter, yes; Martin, yes; and Despeaux, yes.  Motion carried.

ATTEST:

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Janice Sharp, Town Clerk

 

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