MEETING MINUTES: Board of Trustees Meeting on 3/13/18


TOWN OF DISNEY

322 WEST MAIN, BOX 318

DISNEY, OKLAHOMA

 

Board of Trustees Meeting

March 13, 2018

 

Meeting called to order by Mayor Chris Tuter at 7:13 p.m. on March 13, 2018.

(The Pledge of Allegiance was recited in the Fire Department meeting prior to this meeting.)

Answering roll call:  Mayor Chris Tuter and Trustees Lisa Cookson, Norma Crockett, Shelly Martin, and Mark Despeaux.  Quorum was declared.  Police Chief Larry Sanders and Town Clerk Janice Sharp were present.  No visitors were signed in.     

1.  Police report for February 2018 was given by Police Chief Larry Sanders, reporting 14 calls received; 0 accidents worked; 10 citations issued, 6 were city citations and 4 were district citations; 4 arrests made, 3 were city arrests and 1 was a district arrest; 0 burglaries reported; 0 larcenies reported; 10 agencies assisted; 5 agencies assisted Disney Police Department; 2 motorists assisted; 8 hours spent in court, 4 hours were in Disney Municipal Court and 4 hours were in district court; 48 hours spent in training; 242 hours worked by Police Chief Sanders; 41 hours worked by Reserve Officers; 2 vehicles impounded; 0 storm watches conducted; 3 clean properties worked; and the approximate mileage logged in February 2018 for Unit 1 (2005 Dodge pickup) was 555 miles, Unit 2 (white 2003 Ford Crown Victoria) was 61 miles, Unit 3 (2009 Ford Expedition) was 1,618 miles, Unit 4 (black 2006 Ford 500 sedan) was 60 miles, and Unit 5 (2015 Ford SUV) was 924 miles.

     a) Mayor Tuter made a motion, with Trustee Despeaux seconding the motion, to accept the maintenance reports for the police department vehicles, maintenance department vehicle, and equipment. Voting:  Tuter, yes; Cookson, yes; Crockett, yes; Martin, yes; and Despeaux, yes.  Motion carried.

2.  Mayor’s Report. Mayor Tuter spoke briefly of the upcoming Big Meat Run (BMR) to be held the weekend of March 23 through March 25, 2018, in Disney.

3.  Approval of Consent Agenda.

     a) Mayor Tuter made a motion, with Trustee Crockett seconding the motion, to approve the Meeting Minutes of the Regular Session Meeting of the Board of Trustees held on February 13, 2018. Voting:  Tuter, yes; Cookson, yes; Crockett, yes; Martin, yes; and Despeaux, yes.  Motion carried.

     b) Trustee Martin made a motion, with Trustee Cookson seconding the motion, to approve the Financial Statement for February 2018. Voting:  Tuter, yes; Cookson, yes; Crockett, yes; Martin, yes; and Despeaux, yes.  Motion carried.

     c) Mayor Tuter made a motion, with Trustee Despeaux seconding the motion, to approve the Estimate of Needs. Voting:  Tuter, yes; Cookson, yes; Crockett, yes; Martin, yes; and Despeaux, yes.  Motion carried.

4.  Trustee Martin made a motion, with Trustee Despeaux seconding the motion, to approve the Purchase Orders. Voting:  Tuter, yes; Cookson, yes; Crockett, yes; Martin, yes; and Despeaux, yes.  Motion carried.

5.   Mayor Tuter made a motion, with Trustee Cookson seconding the motion, to accept the Grand Lake O’ the Cherokee Christmas Parade Committee’s presentation to put on the Christmas parade and the associated events, including the fireworks, as presented in this meeting. Voting:  Tuter, yes; Cookson, yes; Crockett, yes; Martin, yes; and Despeaux, yes.  Motion carried.

Members of the Grand Lake O’ the Cherokee Christmas Parade Committee are Dusty Wood, Laura Holden, Paula Harbuck, Becky Moore, and Linda Goldwin.

Trustee Martin asked for and received clarification that the parade committee itself will raise all of the funds for the parade this year to pay for the prizes, school bands, etc., and that the towns will not be responsible for those monies.  Dusty Wood said that the only reason the Town of Disney was asked last year for money ($1,000) for the prizes was because the parade committee didn’t know how much they would be able to raise, given the time limit.

Mayor Tuter stated that the parade committee will not be using the name of the Town of Disney or the Town of Langley in soliciting funds for the Christmas parade and events.

6.  No action was taken regarding receipt of donations collected in the name of the Town of Disney.

Mayor Tuter clarified the reason for this agenda item:  A discussion regarding any of the events in which it was stated the proceeds collected were to benefit the Town of Disney, the amount of money that was raised at these events, and if any of the money was actually surrendered to the Town of Disney.  Mayor Tuter stated that the event mentioned most often was Roctoberfest.

Mr. Wood advised that the proceeds raised at Roctoberfest were used toward the Christmas parade.  Mr. Wood estimated that he raised $2,000.

Mayor Tuter advised that monies collected that are to benefit the Town of Disney must be surrendered to the Town of Disney.

Mayor Tuter stated that from this point forward, he would like for specific verbiage to be used when collecting proceeds for events, that is, to state specifically the event and how the donation will be used or who will receive the donation, thereby eliminating the assumption that the Town of Disney is receiving donations when it actually did not receive the proceeds.  

Trustee Martin stated that she wanted it on record that she recognized the hard work that Dusty Wood and Lori Conrady had been doing in and for the Town of Disney.

Mayor Tuter stated that he believed that this agenda item has been addressed and resolved.

7.  Plans for BMR 2018:

     a) Hayes Propane has committed to attending BMR to vend propane.

     b) Mayor Tuter advised that the additional electrical receptacles will be installed prior to BMR.

     c) Trustee Crockett reported that breakfast will be served at town hall on Saturday, March 24, 2018, from 7 a.m. to 10 a.m.  The cost will be $3 for one biscuit and gravy and $5 for double biscuits and gravy, both including coffee or bottled water, and $1 for a scrambled egg.

      d) Town Clerk Sharp reported on the reservations that had been taken for the overnight parking spaces at the fire department lot on Lorton Street.  

      e) The vendor permit will be waived for the fundraiser by the science department of Jay Middle School, but not the cost of the lot space on town property, plus the electricity fee.

      f) Mayor Tuter advised that an ATM machine will be available at Chezzie’s convenience store and American Bank of Oklahoma for visitors at BMR; First National Bank of Vinita will not be setting up an ATM machine for BMR.

8.  Mayor Tuter made a motion, with Trustee Despeaux seconding the motion, to accept Two Mom’s Campground’s bid of $300 for lease of the top level and Mooney’s Sunset Bar and Grill’s bid of $201.01 for lease of the middle level, of the 4 x 8 sign that is located on town property. Voting:  Tuter, yes; Cookson, yes; Crockett, yes; and Despeaux, yes.  Trustee Martin recused herself from the vote, as she is the owner of Two Mom‘s Campground.  Motion carried.

The lease period is from March 15 to March 15.

Mayor Tuter made a motion, with Trustee Crockett seconding the motion, to take a break at 9:02 p.m.  Voting:  Tuter, yes; Cookson, no; Crockett, yes; Martin, yes; and Despeaux, yes.  Motion carried.

Mayor Tuter made a motion, with Trustee Despeaux seconding the motion, to resume the meeting session at 9:12 p.m.  Voting:  Tuter, yes; Cookson, yes; Crockett, yes; Martin, yes; and Despeaux, yes.  Quorum declared.

9.  Mayor Tuter made a motion, with Trustee Martin seconding the motion, to amend the Failure to Appear fee to $500, plus court costs of $58, for a total of $558, on the bond schedule. Voting:  Tuter, yes; Cookson, yes; Crockett, yes; Martin, yes; and Despeaux, yes.  Motion carried.

10. Trustee Martin made a motion, with Mayor Tuter seconding the motion, to approve the closing of Main Street / Highway 28 on September 22, 2018, from 4:00 p.m. to 7:00 p.m. for the 5K Sunset Dam Run. Voting:  Tuter, yes; Cookson, yes; Crockett, yes; Martin, yes; and Despeaux, yes.  Motion carried.

11. Mayor Tuter made a motion, with Trustee Martin seconding the motion, to approve the Miami Animal Alliance holding a spay and neuter clinic in the community room of the town hall building on August 4 or August 11, 2018. Voting:  Tuter, yes; Cookson, yes; Crockett, yes; Martin, yes; and Despeaux, yes.  Motion carried.

12. Trustee Martin made a motion, with Trustee Crockett seconding the motion, to approve the town seal / logo presented, specifically, option No. 3, with the changes of excluding the jeep and inserting the sun without a border. Voting:  Tuter, yes; Cookson, yes; Crockett, yes; Martin, yes; and Despeaux, yes.  Motion carried.

Discussion:  Mayor Tuter donated all of the costs associated with the creation and development of the image for the town seal / logo, i.e., no cost to the Town of Disney.

13. Mayor Tuter made a motion, with Trustee Despeaux seconding the motion, to allocate $200 to improve placards for the town officers, police, fire, judge, and attorney. Voting:  Tuter, yes; Cookson, yes; Crockett, yes; Martin, yes; and Despeaux, yes.  Motion carried.

14. No action was taken regarding Aqua Palooza.

Discussion:

Aqua Palooza, a water concert, will be held on July 21, 2018. 

Mayor Tuter reported that Aqua Palooza this year will be held in Disney between the two spillways at the east end of town, right off the center boat ramp.  GRDA will close the boat ramp.  A parking area will be available across the street.  There will be no restrooms across the street, but portable toilets will be provided.  The stage will sit on the edge of the water, with a walkway from land to the stage.  Anchoring from land will be allowed 350 feet out, where the water is less than 40 feet deep.  Food and drinks were mentioned, maybe having the pizza boat, and it was reported that Yvonne Coats of Chezzie’s convenience store is considering a shuttle from the store to the event.  Vendors are expected to be located farther up in town, due to space limitation at the spillways.  The parks will be available for camping, and Mayor Tuter has tried to reserve the park on the east end of town but reservations are not being accepted until May 1.

Mayor Tuter reported that the future plan for the state parks in Disney is the state parks will remain with the parks department and will not be turned over to the GRDA.     

15. Mayor Tuter made a motion, with Trustee Martin seconding the motion, to approve erecting the Blessing Box on the east side of town hall, between the town hall building and the old fire department building. Voting:  Tuter, yes; Cookson, yes; Crockett, yes; Martin, yes; and Despeaux, yes.  Motion carried.

16. Mayor Tuter made a motion, with Trustee Crockett seconding the motion, to approve a protocol for obtaining pet licenses for pets vaccinated with store bought vaccines, thereby composing an affidavit, contained of required information and future vaccination verification, and the affidavit is under penalty of perjury. Voting:  Tuter, yes; Cookson, yes; Crockett, yes; Martin, yes; and Despeaux, yes.  Motion carried.

This motion is passed for those pet owners who vaccinate their dogs and cats themselves using purchased vaccinations, enabling the pet owners to obtain an annual pet license from the Town of Disney.

17. Hear, consider, and possible action on petitions from the Audience. None.

18. Old Business. None.

19. Unforeseen Business.  Trustee Despeaux announced his resignation, effective March 13, 2018.

20. Comments from the Board Members and Town Clerk. None.

21. Mayor Tuter made a motion, with Trustee Despeaux seconding the motion, to adjourn the meeting at 10:12 p.m. Voting:  Tuter, yes; Cookson, yes; Crockett, yes; Martin, yes; and Despeaux, yes.  Motion carried, and meeting adjourned.

ATTEST:

 

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Janice Sharp, Town Clerk

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