MEETING MINUTES: Board of Trustees Meeting on 4/10/18


TOWN OF DISNEY

322 WEST MAIN , BOX 318, DISNEY, OKLAHOMA

 

Board of Trustees Meeting

April 10, 2018

 

Meeting called to order by Mayor Chris Tuter at 7:12 p.m. on April 10, 2018.

(The Pledge of Allegiance was recited in the Fire Department Board meeting prior to this meeting.)

Answering roll call:  Mayor Chris Tuter and Trustees Lisa Cookson, Norma Crockett, and Shelly Martin.  (Mark Despeaux announced his resignation from the Board of Trustees at the last meeting on March 13, 2018.)  Quorum was declared.  Reserve Police Officer Cody Henson and Town Clerk Janice Sharp were present.  Visitors Cary R. Jester and Ed Crone were signed in to speak on Item No. 3.        

1.    Mayor Tuter made a motion, with Trustee Crockett seconding the motion, to nominate and appoint Rick Trevathan to Position 3 of the Board of Trustees of the Town of Disney. Voting:  Tuter, yes; Cookson, yes; Crockett, yes; and Martin, yes.  Motion carried.

This position was vacated by Mark Despeaux on March 13, 2018.  

2.   Swearing in of Rick Trevathan as Trustee Position 3. (Reading of the Loyalty Oath and Oath of Office.)

3.   Ed Crone and Cary Jester of Grand Gateway presented on the pod system project, which, for some time, has been a consideration for a wastewater system in Disney. Along with providing information about the pod system and the grant status of the project, the presenters inquired of the Board of Trustees the direction in which to proceed with the project, if there was still an interest for the pod system.

Trustee Martin made a motion, with Mayor Tuter seconding the motion, to continue with Grand Gateway and the engineering aspect of the project, using Rose & McCrary in which the Town of Disney is contracted through the grant for the engineering services, and move forward with the pod system project until the remaining $14,000 in grant funds are exhausted.  Voting:  Tuter, yes; Cookson, yes; Crockett, yes; Martin, yes; and Trevathan, yes.  Motion carried.

Trustee Martin made a motion, with Trustee Crockett seconding the motion, to move Item 10 of the agenda to this point in the meeting so the discussion of Item 10 could be included in the discussion for Item 4.  Voting:  Tuter, yes; Cookson, yes; Crockett, yes; Martin, yes; and Trevathan, yes.  Motion carried.

Item 10 states:  Report of recommendations from the Disney Revitalization Board, followed by discussion and possibly to act on the recommendations:  a) Repair and renovation of the shoulders and easements along Highway 28.

4.   Ed Crone and Cary Jester of Grand Gateway offered to help in the search for a grant(s) in which the awarded funds would be used to repair and renovate the shoulders and easements along Main Street / Highway 28 in Disney. It was advised that the first step would be to speak with County Commissioner Ryan Ball to obtain an estimate of the costs.

Mr. Crone offered to ask the person at Grand Gateway who works with the Rural Business Development Grants (RBDG) to present to the Board of Trustees.  Mr. Crone advised that he did not think the RBDG grant had a deadline for applying.

No action was taken on Item 4.

Item 10, discussion and possible action: 

10. Trustee Martin suggested applying for a RBDG to secure funds for paving ATV lanes on the shoulders of Highway 28 in Disney. Trustee Martin stated that repairing the shoulders would advance the business structure in Disney, enhance the appearance of Main Street, and improve the air quality during off-road events by helping to control the dust stirred up from the off-road vehicles. Trustee Trevathan suggested that emergency egress ways along the shoulders of Highway 28 would offer a better opportunity for the award of a grant.

No action taken on Item 10.

5.   Police report for March 2018 was given by Reserve Police Officer Cody Henson, reporting 37 calls received; 0 accidents worked; 47 citations issued, 44 were city citations and 3 were district citations; 10 arrests made, 9 were city arrests and 1 was a district arrest; 0 burglaries reported; 0 larcenies reported; 7 agencies assisted; 4 agencies assisted Disney Police Department; 3 motorists assisted; 4 hours spent in Disney Municipal Court; 8 hours spent in training; 256 hours worked by Police Chief Sanders; 148 hours worked by Reserve Officers; 8 vehicles impounded; 0 storm watches conducted; 13 clean properties worked; and the approximate mileage logged in March 2018 for Unit 1 (2005 Dodge pickup) was 906 miles, Unit 2 (white 2003 Ford Crown Victoria) was 30 miles, Unit 3 (2009 Ford Expedition) was 947 miles, Unit 4 (black 2006 Ford 500 sedan) was 0 miles, and Unit 5 (2015 Ford SUV) was 1,243 miles.

When asked, Reserve Police Officer Henson reported that during Big Meat Run (BMR), of the 19 citations issued, 7 were not related to BMR and 12 were related to BMR.  The breakdown of the 12 citations issued is:  2 citations were issued to the same individual, one for possession of marijuana and the other for possession of drug paraphernalia; 4 citations were issued for open containers; 5 citations were issued for drivers on off-road vehicles driving on the state highway; and 1 citation was issued for the driver not having a current driver’s license.

a)   No action was taken regarding the review of the maintenance reports on the police department vehicles, maintenance department vehicles, and equipment. It was reported that some of the windows in the 2009 Ford Expedition did not work correctly.

b)   Mayor Tuter made a motion, with Trustee Martin seconding the motion, to approve the purchase of five eight bulletproof vests for the reserve police officers, using the grant funds awarded to the Disney Police Department from the Cherokee Nation to make the purchase. Voting:  Tuter, yes; Cookson, yes; Crockett, yes; Martin, yes; and Trevathan, yes.  Motion carried.

c)   Trustee Martin made a motion, with Trustee Crockett seconding the motion, to approve the surplus of the 1999 Mercury police department vehicle and two badly worn office chairs. Voting:  Tuter, yes; Cookson, yes; Crockett, yes; Martin, yes; and Trevathan, yes.  Motion carried.

d)   Mayor Tuter advised that this item was in conjunction with Item 5c, thus, the donation of the 1999 Mercury to the Disney Fire Department for training purposes.

6.   Mayor’s Report. During the Fire Department Board meeting in March 2018, the Board of Trustees and Fire Chief Sanders agreed to split the cost of procuring 6 hours of on-site emergency service for BMR.  Mayor Tuter reported that Brian Edwards of GRDA had since offered to duplicate the cost of the emergency service, and thereby, doubling the hours to 12 hours of an on-site ambulance at BMR, and splitting the cost.    

Discussion:  Visitor Russell Hogan suggested a formal request should be made to GRDA to dump a load of riprap gravel to close the road at the location of where the fatality occurred this year at BMR, as the road is subject to flooding and erosion of the river bank is ongoing at that location.

7.   Approval of Consent Agenda.

a)  Trustee Martin made a motion, with Trustee Trevathan seconding the motion, to approve the Meeting Minutes of the Regular Session Meeting of the Board of Trustees held on March 13, 2018. Voting:  Tuter, yes; Cookson, yes; Crockett, yes; Martin, yes; and Trevathan, yes.  Motion carried.

b)  Trustee Martin made a motion, with Mayor Tuter seconding the motion, to approve the Financial Statement for March 2018. Voting:  Tuter, yes; Cookson, yes; Crockett, yes; Martin, yes; and Trevathan, yes.  Motion carried.

c)  Trustee Martin made a motion, with Mayor Tuter seconding the motion, to approve the Estimate of Needs. Voting:  Tuter, yes; Cookson, yes; Crockett, yes; Martin, yes; and Trevathan, yes.  Motion carried.

8.  Trustee Martin made a motion, with Trustee Cookson seconding the motion, to approve the Purchase Orders. Voting:  Tuter, yes; Cookson, yes; Crockett, yes; Martin, yes; and Trevathan, yes.  Motion carried.

9.  Report of recommendations from the Disney Rehabilitation Board. Trustee Trevathan reported the following:

a)  The Planning and Zoning Commission recommends that the Board of Trustees approve the canine rehabilitation clinic, which would bring another professional service organization into Disney.

Mayor Tuter made a motion, with Trustee Trevathan seconding the motion, to approve the establishment of the canine rehabilitation clinic at 212 West Main in Disney.  Voting: Tuter, yes; Cookson, yes; Crockett, yes; Martin, yes; and Trevathan, yes.  Motion carried.

b)  The property owner of 132 East Main did not attend the Planning and Zoning Commission meeting on April 10, 2018, to discuss the proposal of the replacement of a mobile home at that location. Trustee Trevathan stated that because of the no show, the Commission had no point of reference to discuss the agenda item.  Contact is to be made with the property owner to see if they want to be on the next Commission agenda.  No action was taken.

c)  The work on the zoning map initiated by former Commission member Scott Lomax and current Commission member Lori Conrady is to be resumed for completion by current members of the Planning and Zoning Commission. No action was taken.

10. Report of recommendations from the Disney Revitalization Board regarding repair and renovation of the shoulders and easements along Highway 28 in Disney was moved to the discussion for Item 4 on the agenda.

11. Trustee Martin made a motion, with Mayor Tuter seconding the motion, to approve Resolution 2018-02, A Resolution Supporting the Modernization of Mayes County Alcohol Laws. Voting:  Tuter, yes; Cookson, yes; Crockett, yes; Martin, yes; and Trevathan, yes.  Motion carried.

Resolution 2018-02:  The Disney Board of Trustees supports the retail sale of alcoholic beverages by the individual drink for on-premises consumption in Mayes County on Sundays and certain holidays; thus, the Disney Board of Trustees requesting the Mayes County Commission give voters the opportunity to amend this law by passing a resolution that will place the question on a Mayes County ballot in June 2018.

12. An outline prepared by Town Clerk Sharp of the revenue and expenses from the Big Meat Run was reviewed. No action was taken.

13. Trustee Martin made a motion, with Trustee Trevathan seconding the motion, to table the discussion of space rates and vendor reservations for upcoming off-road vehicle events until next month’s meeting, after consultation with the accountant’s office Voting:  Tuter, yes; Cookson, yes; Crockett, yes; Martin, yes; and Trevathan, yes.  Motion carried.

Before addressing the rental rates of town property for vendors to set up concession trailers during upcoming off-road vehicle events, the Board of Trustees directed Town Clerk Sharp to contact the accounting firm to inquire as to whether or not the payment of reservations for vendor spaces on town property could be accepted this fiscal year for events occurring in the next fiscal year.

14. Trustee Martin made a motion, with Trustee Cookson seconding the motion, to approve renewal of annual membership with the Oklahoma Municipal League (OML) for services. Voting:  Tuter, yes; Cookson, yes; Crockett, yes; Martin, yes; and Trevathan, yes.  Motion carried.

15. The Board of Trustees determined that there was not enough information at this time to form an action plan for Disney while the Pensacola Dam is closed for repairs in 2019. Comments were made that the Board of Trustees hoped to be proactive in providing information to the residents of and visitors to Disney as it becomes available.  No action was taken.

16. Mayor Tuter made a motion, with Trustee Trevathan seconding the motion, to increase the fine amount on the bond schedule for the offense of transporting a loaded weapon to $300, plus court cost of $58, for a total of $358. Voting:  Tuter, yes; Cookson, yes; Crockett, yes; Martin, yes; and Trevathan, yes.  Motion carried.

17. Mayor Tuter made a motion, with Trustee Trevathan seconding the motion, to table the discussion of accepting applications for the maintenance staff person position. Voting:  Tuter, yes; Cookson, yes; Crockett, yes; Martin, yes; and Trevathan, yes.  Motion carried.

18. Trustee Cookson made a motion, with Mayor Tuter seconding the motion, to approve renewal of annual membership with the South Grand Lake Area Chamber of Commerce, Inc. Voting:  Tuter, yes; Cookson, yes; Crockett, yes; Martin, yes; and Trevathan, yes.  Motion carried.

19. The visitors signed in to speak, Cary R. Jester and Ed Crone, presented for Items 3, 4, and 10. No other visitors were signed in to speak.

20. Old Business. None.

21. Unforeseen Business. None.

22. Comments from the Board Members and Town Clerk. None.

23. Mayor Tuter made a motion, with Trustee Trevathan seconding the motion, to adjourn the meeting at 9:47 p.m. Voting:  Tuter, yes; Cookson, yes; Crockett, yes; Martin, yes; and Trevathan, yes.  Motion carried, and meeting adjourned.

ATTEST:

 

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Janice Sharp, Town Clerk

 

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